Deliver user-friendly procurement methods, training programs, customer service and support to the financial community. Policies All procurement activities must conform to the University Code of Conduct (Guide Memo 1.1.1), Staff Policy on Conflict of Commitment and Interest (Guide Memo 1.5.2), and Faculty Policy on Conflict of Commitment and Interest (Research Policy Handbook 4.1).Any known or apparent violation of these policies, whether by an employee or a supplier, must be immediately reported as directed . SIGNIFICANT INDIVIDUAL UNIVERSITY PROCUREMENT RELATED POLICIES. No other person covered by this Policy, without further DOA from the President or as may otherwise be allowed by Applicable Authority, can purchase or enter into a Contract for Covered Goods and/or Services for or on behalf of the University. Provide purchasing tools and forms for committing documenting all purchasing transactions. Contract Awards Competitive Bidding Requirements (Code Annotated 2.81.01). Additional guidance on the proper procurement mechanism can be found under the. This authority may be delegated as deemed necessary and prudent by the budget owner, and in accordance with Applicable Authority, including the Delegation of Authority for Executing Contracts on Behalf of Drexel University and the Contract Protocol Policy (OGC-2). Purchases Under $21,000. eProcurement shall mean enabled software that automates the procure to pay process. Customer Service Comes First. Categories of socially and economically disadvantaged small business enterprises are defined in FAR 19.001 while small business enterprises are defined by the federal government in FAR 19.102, and are subject to further guidance under 2 CFR 200.321. Provide information related to locating all categories of small businesses. As a result, Purchasing looks to engage with partners that embody these strategic elements and traditions in maintaining a commitment to social justice and the common good. Because Confirming Orders forego the requirements of the Purchasing Policy, including competitive bidding, they are only permitted in the event of an emergency (as described below) or with prior approval from Strategic Sourcing. For the purpose of this Policy, "University" refers to Drexel University and its colleges, schools, divisions, the Academy of Natural Sciences, and Drexel University Online. Use of a preferred supplier for procurements within the Simplified Acquisition Threshold does not require any further competition and documentation. The University's Purchasing Policies are designed to meet the requirements of the Arizona Board of Regents, general university regulations, specified requirements of various agencies from whom the University secures funds, and good business practices. This Policy was approved by the president of Carnegie Mellon University. The procedures also cover the use . 1.3 Gifts, Gratuities, and the Anti- Kickback Act of 1986. Make efforts to locate, solicit and contract small/disadvantaged businesses for the preferred supplier program. Please see the Purchasing Guidelines for additional information. We accomplish this through cooperative team interaction and continuous quality improvement in support of the overall goals of Finance and Operations. (2) Consider breaking an order into smaller installments to give smaller businesses an opportunity to supply items (but not as a way to avoid Competitive or Requirements Thresholds). In 2019, university policies related to university purchases (formerly FIN-PUR-01 through FIN-PUR-35) were updated and consolidated into FIN-PURCH-01 through FIN-PURCH-14. DOA shall mean a written delegation of authority from the AVP-PS to purchase Covered Goods and/or Services, as specifically provided for in the DOA and in compliance with the Delegation of Authority Policy for Executing Contracts on Behalf of Drexel University. Ensure goods or services are necessary and avoid acquisitions of unnecessary or duplicative items. Failure to comply with the directives in this Policy are a direct violation of the University Code of Business Ethics and Conduct and may result in disciplinary action up to and including termination of employment. The Office of Strategic Procurement facilitates purchases and expenditures for goods and services from all University accounts and is tasked with providing clear and consistent guidance to all University departments. If you have any questions relating to this Contract Policy, please contact Benjamin Smigielski, Associate Vice President for Strategic Financial Planning at 312-915-8709 or bsmigie@luc.edu. This will be done by the Purchasing Department with the assistance of the departmental requesters of products/services and they will contact the appropriate supplier(s) to discuss and resolve any issues. The use of non-Pre-Qualified suppliers is allowed, but requires individual buyers and users to provide accurate, adequate and complete supporting documentation for any transaction equal to or exceeding the Competitive Threshold of $5,000. Examples of valid criteria to establish a sole source include, but are not limited to, the following: J. Buyers are highly encouraged to purchase goods and services from these designated suppliers. POLICY. A Sole Source Justification form must contain the rationale for the request, and is subject to review and approval by Strategic Sourcing. Resolve supplier and constituent problems and disputes. A. This Policy applies to all purchases made from external suppliers and not to Carnegie Mellon University suppliers (e.g., bookstore, computer store or art store). Anyone subject to this Policy must adhere to the highest ethical standard in regard to the acceptance of gifts or gratuities, and, without limiting the generality of the foregoing, will at all times follow the Acceptance of Personal Gifts Policy. The University Purchasing Policy contains six fundamental elements which will guide and direct all procurement activities: Departments must use Purchasing Services to complete a competitive process to select a supplier. PS maintains a list of preferred suppliers in the supplier directory found on the PS website. Employment agreements for professional staff and faculty shall be the sole responsibility of Human Resources. Set and maintain universitys Purchasing Policy, including any clarifications and approval of exceptions to the Policy. Requests for purchases must be submitted through the University's designated e-procurement platform and will automatically be routed for required approvals. Loyola University business should be awarded in the best interest of Loyola based on the merits of the competition. Responsible University Officials: Executive Vice President . Procurement Services (PS) is the single point of contact for all centralized university procurement policies and procedures. It is applicable to all University employees. Focus specialist support on managing the procurement of goods and services that are either high value, high volume, high impact or high risk. Administrative changes were made on September 14, 2018 and February 21, 2022. Buyers and users should utilize suppliers and service providers that make use of, to practicable extent, materials and services that support the Universitys sustainability mission. INDIANA UNIVERSITY Purchasing. The first and most important line of defense against conflicts of interest or commitment must be the University members themselves. *****. Use the appropriate university purchasing method for procuring goods and/or services. 301-01 Purchases Not Requiring Purchasing Services Authority, 301-02 Specification and Evaluation Criteria, 303-02 Competitive Bidding Between $25K and $50K, 303-03 Competitive Bidding $50K Or Greater, 303-04 Independent Contractors and Consultants, 305-10 Information Technology Procurement, 503-00 Small Business and Small Disadvantaged Business Program. Loyola University Chicago does not engage in or submit to the practice of reciprocity in negotiation or as a result of any purchase transaction. Contracts for Off Campus Special Events; and. Procurement: The comprehensive process of acquisition of appropriate goods and services at the best possible total cost to meet the needs of the University in terms of quality and quantity time. Approve purchases as required and ensure availability of funds from departmental budgets/grants. The Troy University Purchasing Department is responsible for the development of policies and procedures designed to create an efficient and effective decentralized procurement environment for the Troy University System. Business Board of the Governing Council approved revisions to the University of Toronto Procurement Policy on April 28, 2020. PURPOSE. The Purchasing department helps procure goods and services for the entire University. "Informalities" are defined as elements of a bid/RFP response that do not materially affect the nature or quality of the proposal and do not put at risk the fair and objective review and decision making required in these processes. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of my institution permit. Purchase Orders 1.1. Procurement Services, in consultation with the Office of the General Counsel (OGC), will determine whether or not standard terms and conditions accompany a purchase of Covered Goods and/or Services or whether a separate contract is required. Cell Phones and Other Electronic Devices, Customer Service Hours Procedures and Rules that can help with the Preferred Methods to Procure and Pay for goods and services at the University of Utah. All University of Pittsburgh procurement activities are subject to the University's policies and procedures. This policy has been developed in conjunction with the University's Purchasing Department. Informal bids/proposals may be accepted in writing or electronically, and must be attached to an RTP. Sign Purchasing Code of Ethics for Employees Responsible for Buying. Website Address for this Policy . All CMU employees and any personnel responsible for the acquisition of goods and services for the university, unless otherwise exempted in accordance with this Policy. The University's Purchasing Policy provides the framework, general principles and overall guidance for procurement activities at the University of Guelph. The Purchasing Department administers the procurement function for the University. The procurement specific sections are 200.317 through 200.326 In general, the standards include: Guidelines for address conflicts of interest (2 CFR 200.318) Steps to support minority businesses, women's businesses, and labor surplus areas (200.321) Specific contract content requirements (Appendix II to 2 CFR 200) The Loyola University Chicago Purchasing Policy comprises four component parts as detailed below: At Loyola University Chicago, most purchasing actions are conducted by a decentralized purchasing authority.